The Children's College Inc.

Observe, Wonder & Learn

 UPDATED 8/4/17

PHILOSOPHY

 The Children’s College is safe, healthy, and nurturing.  I have created an environment that is designed to promote social, physical, and intellectual growth.  A place that promises to give a child the support, love, and respect that they need.
The word “teach” tends to imply telling or giving information, here teachers are more like guides or facilitators.  They prepare the environment so that it provides stimulating, challenging materials and activities for your child.  Then through close observation, the teachers will see what is understood and from there pose additional challenges to push your child’s thinking further.  This developmentally appropriate curriculum is seen through all the age groups. My staff and I will adapt to changing situations, accept constructive feedback and implement appropriate actions according to your child.  
I think that every person needs four things present in their life; a sense of belonging, respect, freedom and fun.  If one of these four things is not present at any given time, a person, especially a child, won’t feel safe and therefore will not be able to perform to their fullest potential.  A child needs to have fun.  They need to feel that they belong.  To gain respect, a child has to have the freedom of choice and they need to know that they are being listened to.  When all of these are present, then the child will feel safe and secure.
  I believe that to get the respect of the children, you first need to respect them and their needs. The children look to the teacher to set the tone for caring and learning and they copy what we do.  If we listen to them they listen to each other.  If we validate, support, encourage, and celebrate what they do, they will do the same for each other. 
 I firmly believe that children will rise to our expectations.  This calls for a great deal of commitment and responsibility I believe that this is needed to make a positive difference in the lives of children I teach.  Through routines, procedures and attitudes, a trust is developed between the teacher and the student.   Everyone needs to feel they belong; each child needs to be a part of the class.   This feeling of belonging deepens as we share what is important in our lives.  As a class, we will learn together and take responsibility for what happens.

 
PURPOSE AND GOALS

The main goal here at The Children’s College is to eradicate the word “Can’t” from the children’s language.  We believe implementing the following goals can do this:
· Develop a sense of security, a feeling of success and positive self-concept
· Develop the self-help skills needed at their age appropriate level 
  Develop self-expression and creativity
· Gain cognitive age appropriate growth
· Develop self-control, responsibility and good manners
· Develop socialization skills, ability to share and cope with new relationships
· Make a successful and happy break from the home
· Develop an interest in learning
· Learn about safety and hygiene
· Most importantly, have fun while learning

GENERAL INFORMATION

The Children’s College is a for-profit organization that abides by Early Education and Care procedures and policies.  Our center is open 7:15 am and closes at 5:15 pm.  If you have any questions for EEC, regarding our program’s regulatory compliance history or any other concerns that cannot be answered by the TCC director please feel free to contact the Taunton Regional Office located at Washington Street in Taunton, MA or by telephone at 508-828-5025. 

Our Center is staffed accordingly with certified early childhood professionals. Our professionals are trained in both First Aid and CPR.  We do not discriminate in providing service to children and to their families on the basis of race, religion, cultural heritage, political beliefs, marital status, national origin, sexual orientation or disabilities. All children will be treated equally and receive any and all benefits the Center can provide.
The Center’s intake procedure includes a tour of the Center, discussion of the program and parent orien¬tation of a required admission packet.

HOURS 
The Center is open Monday through Friday between 7:15 to 5:15.   We require that all children be in the Center by 9:30 a.m. so that they may participate in all of the classroom activities. A consistent drop-off and pick-up time is essential for your child to feel secure in the Center. Parents are expected to bring their child into the building and see that the child is under the supervision of a teacher before leaving the premises. 






ENROLLMENT PROCEDURE

1.  Call to talk with our director. This conversation is to learn about your child and family interests, any special individual issues that need to be addressed, allergies, any services that your child may be receiving (i.e. educational, social, and support services) and developmental history of the child.  It is important when choosing a preschool for your child that you are comfortable and that it is the “right fit”.  Ask as many questions as you need to and come visit as many times as you believe necessary before making a decision.

2.  Set up a time to visit our classrooms and meet our teachers.  We encourage you and your child to come and visit as many times as needed to help make the transition smooth.  

3.  When your child’s schedule is decided, in order to reserve the slot, all the appropriate forms need to be filled out; a registration fee (non-refundable) and deposit must be paid. Your child must attend at least two days per week. These may include two full days, two half days (mornings), or one full and one half day (mornings). 

*Policy for filling vacancies ~ The Children’s College has an ongoing waitlist and gives priority to CCCC students’ children.  During the months of September and January no children will be enrolled from the outside community unless previously on the waitlist. Enrollment is filled from the waitlist and then after is on a first come first serve basis. 
Drop-Off and Pick-Up / Signing In
During Drop-Off, children must be walked to their classroom, signed in, and acknowledged by a staff member before a parent/guardian leaves the building. Documented times will be listed on our Atten¬dance Sheets.
Pick-up must be before 5:15. After this time, a late fee of $1.00 per child per minute will be charged.  If your child is not picked up by 5:30 Emergency Contacts will be called.  If nobody can be reached and your child is still in our care DCF will be called at 6:30. 

Authorized Adults
Our staff will release your child only to people listed on the consent form. It is mandatory to phone the staff and notify us that someone other than yourself will be picking up your child. The person who will be picking up your child MUST provide identification before your child is released.

 
HOME COMMUNICATION
The Children’s College’s objective is to provide an atmosphere, where parents feel comfortable leaving their child.  Open communication is the essential part in this process. It is important for a teacher to discuss the child’s education and any issues that might arise with the parent.  This information is only to be discussed with the parents; for no reason should a teacher discuss information about a child with any unauthorized individual.  

We also understand that parents have busy schedules so on those occasions when a teacher is unable to talk to a parent about their child’s day teachers will take it upon themselves to write a quick note home.  At any time a parent can request a conference to discuss any matter of concern more in-depth.  If you would like to call the center to speak to teachers, please do so at naptime between 1:00 and 2:45 p.m. The teachers are not always free to talk during activity times.

In the classroom is a Parent Board that includes but definitely not limited to:  lesson plans, daily schedule, child accomplishments, what we did today notice, monthly calendar, and special activity information.  This Board will provide insight for the parent on what their child’s day will or was like.  There also will be monthly calendars and newsletters sent home with your child.

Managing Complaints from Families
All complaints and concerns regarding the center and staff should be addressed directly to the director at which time a decision will be made to resolve the situation.

Families will be informed of what steps will be taken to resolve the situation and if necessary will receive a follow up notice.
Parent Participation
Quality programs are a team effort.  We look forward to working with you and your family.  We encourage you to actively participate by considering the following:
• Keep us informed of happenings in your child’s life, and talk with us about the activities in our program
• Share your ideas and concerns with the Teachers and/or Director.
• Visit and participate in our programs as often as possible.
• Read daily messages and the monthly newsletter to stay informed of upcoming events
• Enjoy your child’s art work.  Take it home and discuss how they did it.
• Attend Parent Meetings to discuss Center happenings or current issues


Parent Surveys -We want to encourage you to be part of our program.  We are eager to learn as much as we can about each child’s family, cultural background, past experience and current circumstances.  With this knowledge we can work to create a program that fits the children and families we serve. You will see these surveys throughout the year.  Please fill them out honestly and return them to the teacher in the classroom.

 
Student Interns / Volunteers
All interns and volunteers (with the exception of parents) that are around the children on a regular scheduled basis will have to submit an EEC Background Record Check.  After the BRC has been approved and completed they will assume the responsibilities of an assistant teacher.
Assistant teacher- The role of the assistant teacher is to assist the director, head teacher, and teacher in any way possible.  They are not permitted to be left alone with a child or group of children for no longer then 5 minutes.  They should not speak to the child’s parents about any areas of development or growth unless previously approved by the director.  
This is a privilege to have access to an early childhood environment, and for any reason or at any time s/he may be asked to leave.  The interns and volunteers are not counting towards the center’s ratios and will be under direct visual supervision of an EEC qualified educator at all times.  Documentation of the dates, hours of service, and various responsibilities will be done by each intern or volunteer. 

The Children’s College has a good working relationship with the college and its community.  At times there may be interns and volunteers from Riverview, Project Forward, and ESPRIT.  These programs provide job coaching and experience to young adults with learning disabilities.  All have the same mission which is to encourage their students to develop employment skills and become responsible workers while improving their self-esteem and developing compensatory abilities.

Student Observers
Cape Cod Community College Early Childhood Education Program provides certificate and Associate degree opportunities as well as ongoing professional development for pre-service and in-service teachers of young children from birth through age 7 through a combination of early childhood courses and field work.  The program also serves as a step on a career ladder leading to a Bachelor’s degree or higher in a variety of careers such as Early Intervention, child psychology, and teaching K-2 in a public or private school. 
Many of these EEC courses explore the role of the pre-school teacher and his/her responsibilities: forming a professional attitude, relating effectively with others, and managing successfully within the pre-school environment in daily learning and social situations. It includes observations of children in a child care setting. These students are to abide by the following protocol:
1. Documentation of a photo ID and a letter/ CCCC syllabus will be obtained before any student is allowed to observe. 
2. Each observer will sign in as they enter and leave the center
3. During observations, the students will stay out of the way and position themselves to the side of the room or even in the office area.
4. Bags, books, food, etc. will be stored out of the way (in the hallway or if needed in the office)
5. No food or drinks are allowed in the classroom.
6. Maintain an appropriate demeanor in the classroom.
7. Be respectful of the staff and children present.
8. Maintain privacy and confidentiality of staff, families, and children.

 
PAYMENT PROCEDURE
Payments can be made by cash, checks or money orders; all payments must be made prior to services Tuition Fees are determined at the time of enrollment based on the current published fee schedule. All payments must be made prior to service. One week of tuition and the registration fee are due before your child’s first day of care.

You may pay by cash or check.  A check gives you a record of your payment to check with figures at tax time. If a check is returned you will be notified and asked for payment in cash. After the second returned check, only cash or money orders will be accepted.  If you get paid every other week and it is easier to pay every two weeks, talk to me and we will work it out. 
Fees are charged on a weekly or monthly basis.  Each family is required to pay the weekly fee whenever the center is open, whether or not the child is in attendance. This weekly fee ensures that the child's spot is held for him/her. No make-up days will be given.  
For those making weekly payments; the holidays the center is closed have already been deducted.  No other deductions may be made.
A 5% discount will be given to those parents that opt to pay tuition on a monthly basis. Monthly payments will be due before the 1st of the month.  All monthly payments must be received by the 3rd – if not paid in full by the 3rd of the month you forfeit your discount for that month.  

Whenever the center is closed due to college cancellations you will be credited for those days.   If the center is open for only part of a week, your weekly fee will be prorated to reflect the actual time it is open.  In the event that The Children’s College is closed for more than 2 days per a calendar month due to emergency closures determined by Cape Cod Community College; families will be required to pay for those remaining days at half price.  
  
A Late payment fee of $25 will be applied to any payment that is not made by the close of business on the Friday before the week of services.   The Children’s College reserves the right to add a $25 fee every Friday until the account is up to date.  

Child Care services may be terminated if payments laps 21 days from the time they are due or there are no payments made on tuition.  
  *If you need to withdraw your child from the Center, you are obligated to give a two week written notice.  You will be responsible for these two weeks tuition. 

Holidays 
Our center is open 49 weeks a year, (closed 2 weeks in August & during Winter Break)
The Children’s College runs along with Cape Cod Community College schedule.
We are closed for the following holidays: 
New Year’s Day Martin Luther King Day 
President’s Day March 15 & 16: In-Service days 
Patriot’s Day Memorial Day
4th of July Labor Day
Columbus Day Thanksgiving
Day after Thanksgiving Christmas 
No tuition is due for the summer break in August or during Winter Break in December.  
WITHDRAWALS
We require that you notify the Center’s Director in writing two weeks prior to withdrawing your child from the Center. It is important for the staff, your child and his/her peers to prepare for the change. Payment is due for the two-week notice period whether or not the child is brought to the center. Any outstanding fees must be paid on or before the child's last day. If it becomes necessary to resort to legal action to collect fees, the parent(s) will be responsible for legal fees incurred on my part.

Closings
Since we follow Cape Cod Community College schedule, when the college is closed due to
inclement weather or power outages we will be closed.

Inclement weather announcements will be made as early in the morning as possible, usually by 6:00 a.m., or when conditions indicate. Weather conditions can vary greatly on Cape Cod. Therefore, the decision to open, open at a later time, or close for the day is based upon an assessment of conditions at the college. (The decision itself is usually made by 5:00 a.m., but reaching the media at that time is not always possible.) There is no guarantee that announcements will run on all local stations prior to 6:00 a.m. because some stations do not staff their local operations prior to that hour. Our best recommendation for information prior to 6:00 a.m. is to listen to WQRC-FM 99.9, WXTK-FM 95.1, or WCOD-FM 106.1. Announcements are also posted on our cable channel in the towns that we serve.
 
Please note the following college procedures with regard to inclement weather announcements:
1. “The College is closed.”  When the college is closed due to inclement weather, this is the message which will be aired on the designated radio stations.  

2. “College will open at       o’clock.”  When it is determined that the college can safely open at a later hour, this is the message which will be aired.  This means that we will try to be opened 20 minutes prior to the time stated.

College Hotline: The most accurate and timely source of weather-related College information is the CCCC College Hotline (508-375-4070). Specific closing/opening information will be recorded on the hotline as soon after decisions are made as is possible. However, please be aware that if the college experiences a power outage, it may not be possible to activate the Weather Hotline. 

 

*EEC regulations that children have daily outdoor play, weather permitting. While an opportunity for fresh air and outdoor play is important for children and caregivers alike, there are some precautions that must be taken to protect children from extreme 


PROTECTION FROM COLD WEATHER 
Any combination of wind and cold that results in a wind chill at or below 15° Fahrenheit poses a significant health risk and therefore the children will not be going outside to play.  

In cold weather, children should wear several layers of loose-fitting, warm clothing. Caregivers will check children’s hands and feet at least every 15 minutes when they are outdoors in cold weather to be sure they are warm and maintain their usual color. Children should wear a hat, scarf or knit mask to cover the face and mouth, sleeves that are snug at the wrist, mittens, and a water-resistant coat and shoes. Their clothing must be kept dry. The outer layer of clothing should be tightly woven and wind resistant, to reduce body heat loss caused by wind. Children should not play outdoors in cold weather if they do not have appropriate clothing. 


PROTECTION FROM WARM/ HOT WEATHER 
When the heat index is above 90° F, children will not be going outside.  The Heat Index is an indication of how the temperature “feels”, and is a combination of actual heat and relative humidity. A heat index between 80° F and 90° F, children will be closely observed while outdoors and outdoor play time will be limited. 

 
BEHAVIOR MANAGEMENT PLAN

The Children’s College is committed to providing children and families with quality childcare in a safe, nurturing, and loving environment.  A major part of this obligation is focused on the importance of discipline and its effects on children in our care.  The following are guidelines that are enforced: 

1. There is no physical punishment 
2. Set limits which are developmentally appropriate
3. We will be consistent, fair, and patience when disciplining
4. Recognize, praise and encourage good behavior
5. State suggestions or directions in a positive form
6. Focus on the child’s action’s and not their personality
7. Use words and a tone of voice that is appropriate for the situation
8. Consequences for the behavior will be immediate and of short duration 
9. Consequences may include a child being removed from one play area to another or limited play privileges.  Time outs are used and provide children a time to think about appropriate behavior.  It should last no longer than 5 minutes.  Once this time is completed the child should return back to normal activities.
10. Punishment will never be associated with food, naps, or bathroom procedures.
11. Keep in mind the goal of discipline is helping the child gain self-control through learning appropriate behavior.  A child’s inappropriate behavior is an opportunity for them to engage in problem solving.
 

TERMINATION OF CARE BY CENTER

A parent meeting is schedule via in person, or by telephone. The Director will provide to the parent a written statement including the reason for recommending a referral for additional services, a brief sum¬mary of the center’s observation(s) related to the referral, and any efforts the center may have made to accommodate the child’s needs.
If a child exhibits inappropriate behavior more frequent than not during the day, a parent will be required to come and pick up their child/children.

*Reasons of Suspension & Termination include but are not limited to: 
A child may be suspended or terminated from the center for the following reasons.
• The health and safety of your child cannot be assured in the center.
• The health and safety of other children or staff in the center cannot be assured.
• Frequency of inappropriate behavior: such as biting, spitting, hitting, or foul 
language, etc.
• The child’s developmental needs are not being met at the center. 
• Non-payment of tuition fee’s. 
• If a parent /or persons designated to drop off or pick up a child, verbally or physically harasses, threatens to cause harm, or violates a staff member, a child, or other parents/visitors of the center.
• If a parent/or designated person to drop off or pick up a child, steals from the center, uses inappropriate language, or appears to be intoxicated. 
• If a parent/guardian does not comply with the policies and procedures of the center. (See policies and procedures agreement)
• If a parent/guardian fails to cooperate with a referral plan that is recommended for the child.

Your child is accepted on a trial basis for six weeks.  If the staff does not feel a child is benefiting from the experience, tuition paid beyond this point will be refunded.

The Children’s College will provide an opportunity to meet with parents or guardians of the enrolled child to discuss options other than suspension or termination. At this time the director will offer referrals to parents for further evaluations, diagnostic or therapeutic services.  If services are available and can take place at the center they will be welcome and incorporated into the daily schedule.  The staff will help develop a plan for behavioral intervention at home and in the program as long as communication remains open between home and school.
 
HEALTH / MEDICATIONS
The entrance physical must have been administered within one year of admission, or obtained within one month after admission. After the initial entrance examination, a yearly checkup is required for con¬tinued enrollment.  Records of your child’s physicals and immunizations are required by state regulations. For children under the age of six years, The Children’s College requires a statement signed by a physician or an employee of a health care agency stating that the child has been screened for lead poison¬ing. This statement is required prior to, or within one month, of admission. A written and notarized veri¬fication from the child’s parent(s) that they object to such an examination on the grounds that it conflicts with their religious beliefs will be accepted in such circumstances.

Illnesses are defined as: 
• fever of 100.0 or higher
• conjunctivitis (pink eye) or "cold in the eye" 
• flu 
• unusual rash 
• severe cough 
• rapid breathing or labored breathing 
• severe cold 
• vomiting 
• yellowish skin or eyes 
• diarrhea 
• head lice 
• contagious illness of any sort which results in child being too ill to participate in daily activities 
If the child shows any of the symptoms while in care, he/she will be removed from the group and notify the parent or authorized adult to pick up the child and not permitted to return for 24 hours. Parents are asked to pick up their child as soon as they are able.  The ill child will be kept away from the group in the office and comforted by a teacher until s/he is picked up.  
Your child should be kept home if he/she will not be comfortable playing and participating in activities within the Center.  If your child is ill, do not send him/her to school. This is for your child’s safety as well as the safety of the rest of the children and staff. Your child must be fever-free and symptom free for 24 hours before returning to school. If your child is on antibiotics, he/she may return after being on medication for a full 24 hours.





Communicable disease 
Should your child have a communicable disease, such as strep throat or chicken pox, inform the Director immediately. The Center’s Director will then notify other parents.

 Any child absent from the center with a contagious disease will not be readmitted without a signed statement from a physician indicating that the child is no longer contagious.

OUR STAFF WILL NOT ADMINISTER ANY KIND OF MEDICATION TO YOUR CHILD UNLESS YOU PROVIDE US WITH THE FOLLOWING.

Medication must have your child’s name on the prescription label. A consent form must be signed by you (weekly) or your physician. If your child is on an over-the-counter drug, there must be a physician’s note stating amount and times to be given. We cannot administer any medication, prescription or over-the-counter, without a prescription label on the bottle. 

Standard Procedure for Maintaining Written Records: 
All prescription or non prescription medicine will be documented and kept on file.

ADMINISTRATION OF MEDICINE
Please note there will be NO first dose administrated by The Children’s College; all 1st doses of medicines must be at home/hospital with the except of any emergency medications ( i.e. Epi pen) 

The designated teacher in each classroom may administer a prescription and / or non-prescription medication to children. In their absence, the Assistant Director or Director will administer and log any needed medication.  All designated teacher will have completed the Mandatory EEC on-line training required prior to administrating any medications.  

The Children’s College will not administer a prescription or non-prescription daily medication without a physician’s note that states the proper procedure for administering.
All oral, non-prescription medications need to have a parental consent WEEKLY.    
In addition, the parent must provide the proper tools for administering and must verify with staff members: the proper amount to be given and procedure for administering.  
Prior to dispensing a non prescription medicine a call will be placed to a parent/guardian informing them that medicine will be given. 

The Children’s College shall keep all medication labeled in its original container, with the child’s name, the name of the drug and the directions for its administration and storage. THIS DOES NOT APPLY TO TOPICAL NON-PRE¬SCRIPTION MEDICATIONS WHICH ARE NOT APPLIED TO OPEN WOUNDS, RASHES, OR BROKEN SKIN.

The Children’s College shall not administer prescription medication to a child without a written order from a physician, which may include the label on the medication, which must indicate that the medicine is for the specific child and specify the dosage, number of times per day and number of days the medication is to be administered. 
The Children’s College shall not administer any such medication contrary to the directions on the original container unless so authorized by a written order of the child’s physician
The Children’s College shall store all medications in a locked area out of the reach of children and under proper conditions for sanitation, preservation, security and safety. 
All unused medication shall be returned to the parent when expired or no longer needed.

Written authorization forms are kept in the classroom. While on medication these forms are kept in the classroom. Upon completion of the medication, the classroom authorization form is put in the child’s file kept in the main office.
EpiPen: For children who require an EpiPen, the EpiPen must be given to the center in its original container with the original pharmacy label. Also, the EpiPen itself must have a date of origination and a date of expiration clearly marked on both the PEN and the CONTAINER. 

HEALTH CARE GUIDELINES FOR PARENTS
Since we cannot give any medication to your child without written permission from your physician, each time you take your child to the doctor, ask him/her to write a permission slip so that if medication is indicated you will not have to make an extra trip. All medicines to be given must be recorded in the medicine log in your child’s classroom each day and stored in the kitchen or office. Be sure to notify your child’s teacher of required medicines.
It is not unusual for a child entering day care for the first time to get a number of colds. Children of all ages and teachers interacting with a new group of children often do. Please keep your child at home if these symptoms or conditions occur:
(Children MUST be Symptom FREE for a 24 hour period before returning to school) 
1. Temperature over 100 degrees. Exceptions may be an elevated temperature due to recent immunizations or prolonged physical activity. 
2. Severe cold with a temperature elevation, sneezing, or nose drainage. 
3. Diarrhea – liquid stool 
4. Continued, unexplained vomiting. 
5. Rashes you cannot identify or a physician has not diagnosed. 
6. Ear or throat infections diagnosed by a physician. If the child is being given an antibiotic, he or she should not return to school until the medication has been given for at least 24 hours. 
7. It is important that you let us know if your child has been exposed to a contagious disease.   Some of these are:
Measles Conjunctivitis Hand/Foot/Mouth
Chicken Pox Bronchitis Croup
Mumps Impetigo Etc.
Head Lice RSV
Conjunctivitis – an eye infection commonly referred to as “pink eye.” The eye is red, burning, and may have some drainage.
Bronchitis – this can begin with hoarseness, barking cough, or a slight temperature elevation.
Impetigo – skin lesions start in a small delicate blister containing yellowish fluid or while pus and surrounded by reddened skin.

You know your child. If he/she is acting differently, check him/her carefully before coming to school. If you have any doubt, call your doctor for advice. Children exhibiting symptoms of illness will be sent home if constant individual attention is given and the child still exhibits symptoms of illness. By helping us to observe good health standards, you will be protecting your child and the others in the program.

ORAL HEALTH

All children that attend for more than four hours per day or consume a meal will be asked to participate in tooth brushing.  The Children’s College will encourage them to brush their teeth and assist them in doing so.  Children will not be forced to brush their teeth.  
Parents who do not want their child(ren) to brush their teeth while in care must make a request for non-participation in writing.    

This regulation is enforced by EEC and intended to increase awareness of the importance of good oral health practices for the Commonwealth’s children. National research indicates that dental caries (tooth decay) is the most chronic childhood disease, five times more common than asthma. If untreated, dental caries results in cavities, pain, infection, and in some instances, devastating consequences for a child’s overall health, including sickness and mortality. Primary (baby) teeth have a much thinner layer of enamel compared to adult teeth.   


INJURIES & OTHER EMERGENCIES
Minor cuts and abrasions suffered while at the center will receive proper care -- specifically, they will be washed with soap and warm water and properly bandaged. Treatment will be logged telling how and when the injury occurred. You will be required to sign an accident/ injury form.
If a medical emergency arises, a parent is contacted first, unless doing so endangers the child's life. In that case necessary steps will be taken, putting the child first (calling hospital, doctor, poison control, etc.). If need be, the child will be taken to Cape Cod Hospital and the parent will be called in route or by a teacher left at the center.
Emergencies
Minor: Parents called at numbers listed on cover sheet.
Major: 911 is called immediately for an ambulance. The child’s record is transported with the child to the nearest hospital. Parents are called using the numbers listed on the enrollment forms.
Poison Prevention Center: 1-800-682-9211
Cape Cod Hospital 1-508-771-1800
Falmouth Hospital  1-508-548-5300 

 
PROCEDURE IN THE EVENT OF A MISSING CHILD

Risk assessment is completed of the safety and security of children on the premises on a daily basis. Central to the measures in place is the staff supervision of exits in the room and playground.  All the doors are equipped with a buzzer to insure acknowledgement of anyone entering or exiting the center.  In addition to the ongoing vigilance of the staff, there are specific times when attendance is checked:

• Headcount check at when transitions to different locations (i.e. outside, gym etc.) 
• Group headcount check at all group time
• When parent or guardian arrives or drops of  a child

In the unlikely event of a child found to be missing the following procedure is to be followed.

1. The lead teacher while maintaining ratios in the center will delegate at least one member of staff to search the school grounds starting with the exit routes. In the event the child is found the parent will be advised of the incident and a review with staff member will follow. 
2. In the event that the child is not found within the Life Fitness Center Building, the director and Campus security should be informed immediately. If on fieldtrip the police will be called.
3. If the child has still not been located, the parents, if not already on site, will be contacted.
4. Once the police arrive, formal responsibility for the search will pass to the police, but the director and lead teacher will ensure that the school staff will make themselves appropriately available to assist further with the incident.
5. As soon as possible after the incident, the teacher in charge will write a report as part of the incident review. This review will aim to look for improvements to this procedure and avoid any further occurrences of such an incident.  EEC will be notified of the incident within 24 hours.

 

Contingency Plan for Full Evacuation

In the event of a full evacuation due to a fire, natural disaster, loss of power, loss of heat*, loss of water or other disaster causing an emergency evacuation, children and staff will precede immediately to a

desig­nated area. The designated area is located on the entrance door next to the parent bulletin board. Children and staff will walk to safety and copies of the children’s emergency forms will be taken in route and parents will be contacted.

In the event that there is a temporary loss of power, heat*, or water, administration will attempt to rectify the situation before closing the center. However, final say goes to the administration of Cape Cod Community College.

*EEC regulations state that the program must maintain a temperature of at least 65 degrees Fahrenheit.

In the event that the room temperature drops lower than 65 degrees

1. Maintenance will be called and asked to bring the temperature up to compliance

2. Sweatshirt or heavy clothes will be given to the children that need them

3. If the temperature is to remain below 65 for more than 90 minutes parents/guardians will be notified to come and pick up their child from the center.



Emergency Evacuation Plan

In the event of an emergency situation that requires an evacuation of The Children’s College, one of the following plans shall be implemented.  In all situations the caregiver in charge when evacuating shall take:
• An accurate Attendance List
• Account for all children and staff as they depart the area
• Bring all necessary medication/supplies and emergency records 
• A cellular phone, to be used for emergency notifications

1. If the environment emergency is confined to the immediate area of the Life Fitness Center which houses the childcare center (ie. Fire, toxic fumes etc) and the children cannot stay on premises, the children will be brought to the Commons by walking, where they will remain accompanied by caregivers while parents / emergency contacts are notified of the situation and arrangements are made for the rest of the day.

In the event of exposure to toxic materials or gases and a physical examination is recommended by our health care provider, children will be transported by ambulance to Cape Cod Hospital where they will be examined.  Parents / emergency contacts will be notified in route.  

2. If the environmental emergency is more widespread and encompasses a larger area such as the college campus, due to a non-confined environmental threat, ie bomb threat, brush fire etc. and the children cannot remain in the area, the children will be brought to YMCA Children’s Crossing Child Care Center, West Barnstable Facility, 2245 Iyannough Rd. West Barnstable, MA 02668 508-362-6500 ext135 by walking where they will remain accompanied by caregivers while parents/ emergency contacts are notified and arrangements for either transportation home or a continuation of care are made.  

The college will notify us if the above mentioned emergencies / evacuations need to occur.  If the center needs to evacuate to YMCA Children’s Crossing Child Care:
1. the college will notify the center of the emergency at hand
2. a college representative will be assigned to the center and escort them across route 132 
3. Two teachers will wear safety reflective vests 
4. the children will walk with the walking rope 
 
MEALS / SNACKS / NUTRITION
A morning and afternoon snack with juice or water are served to all children. Parents are responsible for providing lunch for their child unless a special lunch event is planned. We will provide plastic silverware if needed. A “Cold” lunch is required for each child. The Children’s College does not heat lunches but parents are allowed to send foods in an insulated container.
We strongly advise all parents to place a cold pack in your child’s lunch in order to keep it from spoiling. We will make our best effort to see that plastic disposable containers are returned to you; however, it is not the responsibility of the center to wash the containers. 
The following is a list of suggested lunches.
1. Jelly sandwich, soup, raisins and milk.
2. Yogurt, sandwich, granola bar, and apple juice.
3. Bologna and cheese sandwich, pickles, apple and milk.
4. Tuna fish sandwich, container of vegetable, Jell-O and milk. 


We highly encourage parents to try to include at least one item from each of the following food groups whenever possible.
1. Milk and Dairy Group
2. Fruits and Vegetable Group
3. Bread and Grains Group
4. Proteins and Meat Group
We enjoy the celebration of birthday parties at The Children’s College. If you wish to bring special snacks and/or refreshments for your child’s birthday, please check with his/her teacher. 

REST
Your child will be provided a mat and a rest time (from 1-3) after lunch. All children are required to rest for 45 minutes.  If they are not asleep within that time, they are given something quiet to do until rest time is over.  Your child is required to have a crib sheet, a small blanket and a pillowcase for rest time.  If you are unable to provide these items The Children College will provide them for a small fee.  These rest items are to be brought home every week to be washed and returned the following week.  If sheets need to borrowed or laundered, there will be a fee of $2.00 due to the time and cost of this task.

CHILDREN’S SUPPLIES
A change of clothing must be kept at the Center. This should be appropriate for the season and the weather. The change should include pants, shirt, underwear and socks. If these go home dirty, please be sure to bring in a clean set the next day. All items brought to the Center must be labeled with an indelible marker and transported in a sturdy bag. The children also use materials such as watercolors and paints, glue, play dough, glitter, etc, so we highly recommend that your child is sent to school in clothes that can be easily washed and not dry cleaned. 
Warm clothing is needed for outdoor play in the winter including boots, mittens and hats.
Toys and other personal belongings must be left at home unless your child’s teacher approves the per¬sonal belonging. Personal belonging will only be approved for special events and Show and Tell. Recom¬mended show and tell toys are to fit in your child’s cubby and not be of a violent nature, educational toys or theme oriented toys are highly recommended.

TOILETING & HANDWASHING PROCEDURES
A teacher or supervising adult will be assigned to the bathroom area at bath rooming and hand washing time.  Children are encouraged and taught proper bathroom behavior (ie closing the door allowing themselves privacy when using the toilet). 
1. Children shall be supervised by an adult during toileting and hand washing.  
2. Children are brought to the bathroom at specific times of the day. If in the interim they need to use the bathroom, they are brought in at once. 
3.  Children wash their hands with soap and running water after toileting. 
4. Staff must wash hands after assisting the children toileting. Disposable paper towels are used for drying hands.
5. Children who have accidents change themselves (if possible) while a teacher supervises.  Clothing (soiled or wet) is double-bagged and put in child’s cubbie. The parent is informed of the occurrence so they will know to clean the clothing immediately.
6. A change of clothing is kept for all children at the center in case of an 
accident. The parent is informed when the supplies are running low so 
another change of clothes is brought in. If the child has no spare clothing, 
the center will provide a set which will be cleaned before another child can 
wear them.
7. No child is punished, verbally abused, or humiliated for soiling, wetting or 
refusing to use the toilet.

TOILET LEARNING 
We follow through and encourage the child while in care.  Potty training will be done in a relaxed manner with the cooperation of the family.  Positive reinforcement and consistency must be continued at home.

The child must be kept in diapers or pull-ups with the adjustable sides at all times.  Please keep in mind that the activity level at the center can distract from responding to an urge to use the toilet, more so than at home.

Proper Clothing – When dressing your child please keep in mind that s/he needs to be able to pull his/her pants up and down 

For the first week, the child will be scheduled to use the toilet at consistent times of the day whether or not they indicate the need:  Upon arrival, before morning snack, before and after lunch, after nap, before and after going outside , and just before going home.  
Please note:  we will only assist a child in potty training if it has successfully begun at home.
 
 
PARENT/TEACHER MEETINGS
Progress reports are completed twice a year and every 3 months for those children that are on IEP.  At this time the teacher will review the report briefly with the parents and if needed by either party will follow with a scheduled conference.  A parent signature is required after review. A parent’s input is always welcomed and we encourage parents to offer ideas and suggestions regarding our programs and policies. 

If a parent requests a written response to a situation, the Director will see that this request is met in writ¬ing within seven (7) days.
Parents are always welcomed to have informal meetings with the teachers at the beginning and end of the day. If a parent wishes to speak to a teacher by phone, the best time to call is between 12:45 and 2:30 p.m. If a discussion requires a significant amount of time, a date and time will be set by the director.

Transfer of Records / Distribution of Records
A parent or legal guardian may request a transfer or Distribution of records. 
All files and records of children at The Children’s College are confidential.
The child’s parent, at reasonable times, will upon request have access to everything in his or her child’s folder.  There will be no charge for copies of any information contained in the child’s record.

Transportation
The Children’s College does not provide daily transportation. Parents are to arrange how their child arrives and departs the center.  No one is to pick up any child unless there is written consent from the enrolling parent.  In the case of a medical emergency where transportation is required, a phone call to 911 is placed and an ambulance is summoned. If 911 does not respond, the Director or acting Director will transport the child by vehicle to the closest designated hospital.  
Before, after, and during fieldtrips the safety and supervision of all children during transport will be the responsibility of the Director and/or acting Director.  The children and staff are transported by First Student bus service to and from the fieldtrip site.  

While on the bus the children are monitored by the teachers and volunteers.  If any child exhibits disruptive behavior they will be placed with a teacher for the ride and if this does not resolve the behavior a parent will be called to pick up their child.  If the disruption is during or upon arrival back to the center, the child will be not permitted to go on the next fieldtrip unless accompanied by a parent or guardian.

Special Events
Parents are notified through a parent memo of any up-coming events.  School buses from First Student bus service located at 241 Attucks Lane in Hyannis, MA are used during the warmer months when fieldtrips are scheduled. Two weeks prior to a field trip, notices are sent home with the Date, Time, Cost, and any other pertinent information. Parents are invited to attend any or all special events and are allowed to assist a teacher in a group. No par¬ent or assistant will be left alone with any child but their own. 

 
 
SEXUAL HARASSMENT POLICY
Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitutes sexual harassment. 
Sexual harassment can occur in a variety of circumstances, including but not limited to the following:
• The victim as well as the harasser may be a woman or a man. The victim does not have to be of the opposite sex. 
• The harasser can be the victim's supervisor, an agent of the employer, a supervisor in another area, a co-worker, or a non-employee. 
• The victim does not have to be the person harassed but could be anyone affected by the offensive conduct. 

It is helpful for the victim to directly inform the harasser that the conduct is unwelcome and must stop. At any time if the victim feels uncomfortable about confronting the situation they can come to me and I will handle it accordingly.  

Prevention is the best tool to eliminate sexual harassment in the workplace. Employees are encouraged to take steps necessary to prevent sexual harassment from occurring.  Sexual harassment will not be tolerated. The Children’s College will take immediate and appropriate action when an employee complains.
 
REPORTING ABUSE AND NEGLECT

Abuse is any action that creates a substantial injury or a risk of injury to a child. Abuse can be physical, sexual or emotional. Physical abuse happens when a child is hurt through beating, shaking, kicking, burning or other types of bodily harm. A child can end up suffering from bruises, fractured or broken bones, internal injuries or even death. When children are denied the basic necessities they need to thrive, it is also considered physical abuse as well. Infants born addicted to drugs are also physically abused.

Emotional Injury hurts a child's mental development. It occurs when attitudes or actions repeatedly happen in a family that negatively effect the way a child feels about him/herself. This can impair a youngster's behavior and ability to function. Emotional abuse happens in all kinds of ways. A lack of love and support can be devastating. This can take the form of emotional detachment or a severe lack of affection. Extremely harsh, critical treatment of a child can cause emotional injury, too. This can include severe punishment, verbal assaults that may include belittling or scapegoating and rejection. 

Neglect happens when a child's basic needs are not provided for. Every youngster needs food, shelter, medical care, supervision, emotional stability and a chance to grow. When a caregiver withholds these things, a child is neglected. This may happen deliberately or through negligence, or an inability to parent. The environmental circumstances that some parents may face, such as disability, homelessness or inadequate financial resources, are not seen as sources of neglect.

Under Massachusetts General Laws Chapter 119, Section 51A, a mandated reporter who has reasonable cause to believe that a child under the age of eighteen years is suffering physical or emotional injury resulting from abuse, including sexual abuse, or from neglect, shall immediately report such condition to DCF. Mandated reporters include public and private school teachers, educational administrators, guidance or adjustment counselors, psychologists, attendance officers, social workers, day care providers, health care professionals, court and public safety officials. 
In schools, mandated reporters may either report directly to DCF or they may notify the person in charge of the school (or that person's designee), in which case that individual is responsible for making the oral and written report to DCF. The mandated reporter must make the report orally to DFC immediately, and then make a written report to DCF within 48 hours. Reports can be telephoned to the local DSS area office. In addition, there is a statewide DCF Child Abuse/Neglect Reporting Line, 1-800-KIDS-508. After 5:00 p.m. and on weekends, calls should go to the Child-At-Risk Hotline at 1-800-792-5200. 
G.L. c.119, ß51A states that any person who is legally required to report suspected child abuse or neglect (i.e., is a mandated reporter), who fails to do so is subject to a criminal fine of up to $1,000. The statute also specifies that a mandated reporter who makes a report of suspected child abuse or neglect in good faith is immune from liability in any criminal or civil action filed in connection with the report.

If you have a concern that a child in your care is suffering any of the abuse or neglects mentioned above, it is your responsibility to bring these concerns to the attention of the lead teacher or director.  The director will then discuss the concerns with all staff that has contact with this child.  If there is reasonable cause to believe that the child is suffering in any way it will be reported immediately to the Department of Child and Family Services.  If any staff member is suspected of abuse or neglect they will be removed from the classroom until the investigation is completed. 

CHILDREN WITH DISABILITIES
The director or designated teacher will obtain parental consent for the information from Local Educational Agencies, Early Intervention Programs or other service providers to help meet the needs of a child with disabilities. The director or designated teacher will identify in writing accommodations to meet needs of child, including: 
1. Change or notifications in regular center activities. 
2. Size of group and appropriate staff/child ratio 
3. Special equipment, ramps, materials or aids needed.
If accommodations required by 7.07 (7) (a) cause undue burden for the child care center, the director or designated teacher shall provide to the parents written notification within 30 days of receipt of authoriza¬tion, request information the reason for this decision. In addition, the licensee shall notify the parents of their right to request O.F.C. to determine if the licensee is in compliance with 7.05 (20 and 7.07 (7). The following factors would be considered but not limited to when determining whether the accommodations required are reasonable or would cause undue burden: 
1. Nature and cost 
2. Ability to secure funding or services 
3. Number of person employed by the licensee 
4. Effect on expenses/resources 
5. Securing the best interest of the child or other children within the center.
The licensee shall, with parental permission participate in the development and review of the child’s program plan on cooperation with health and service providers. The licensee shall, with parental permission, inform the appropriate administrator of special education, in writing, that the licensee is serving a child with a disability. The licensee shall, with parental permission allow a behavior specialist to evaluate the child and situation as well as make recommenda¬tion regarding what is best for the child. 

Transition Plan
A transition is a process of adapting to change.  Transitions occur as children move between activities, settings, classrooms, services or schools (kindergarten). To ensure continuity, it is important that we help create connections that support children and families during transitions. Some of the strategies we use are:
• Encourage new children and families to visit before they start.
• When transitioning to our center we have new children visit first with their parent(s) and them again without for an hour or two.  This can occur as many times as the child needs in order to feel comfortable and familiar with their new “school”. 
• Encourage parents to visit or call often to see how their child is doing
• Talk with parents often about their child’s progress
• Schedule activities that make the child feel part of the group
• Decorate a cubby labeled with the child’s name
• Introduce the child and parent to the group
• Allow enough lead time to prepare children for the change.
• Include activities that help children understand the upcoming event
• Read books about moving or starting school
• Provide parents with information about resources in their new setting or community

Open communication between school and home is very important.  The Children’s College will share information about your child with any educator, program or school with parental permission

 
REFERRAL PLAN
The Children’s College shall use the following procedures for referring parents to appropriate social, mental, health, educational, and medical services for their child:
• Whenever any staff member is concerned about a child’s development or behavior and feels that further evaluation is needed, they will contact the Director who will review concerns.
• If the Director agrees, the teacher is requested to complete an observation report and review the child’s records prior to making a referral.
• The Director will maintain a list of current referral resources in the community for children in need of services. This list shall include the contact person for Chapter 766 and Early Intervention programs.
• The director will give written notice to the appropriate administrator of special education if needed.

Referral Meeting
The Director will schedule a meeting with parents to notify them of the center’s concern(s) and prepare a current list of referral resources.  
At the meeting, the Director will provide to the parent a written statement including the reason for recommending a referral for additional services. Also, during the meeting, a discussion and brief sum¬mary of the following will be addressed: The center’s observation(s) relating to the referral. Any and all efforts that the center may have made to accommodate the child.  The Director will offer assistance to the child’s parent(s) in making a referral. Parent(s) will be encour¬aged to call or request an evaluation in writing. If the parent needs extra support, the center may, with written parental consent, contact the referral agency for them.  A Director shall inform the child’s parent(s) of the availability of services and their rights including the right to appeal, under Chapter 766. If a child is under the age of three (3), the Director shall inform the child’s parent(s) of the availability of services provided by Early Intervention Programs.

Follow-up
The Director will, with parental permission, contact the agency or service provider who evaluated the child for consultation and offer assistance of allowing the child to receive service at the center. If it is de¬termined that the child is not in need of services, the center shall review the child’s progress every three months to determine if another referral is necessary. If services are rendered, a copy of the child’s IEP must be kept on file at the center. 










POLICIES AND PROCEDURES AGREEMENT BETWEEN PARENTS AND THE CHILDREN’S COLLEGE
1. Late Pick Up Policy: The center will be open from 7:15 a.m. to 5:15 p.m. Each child shall be picked up before 5:15. A charge of $1.00 per child per one minute will be made for the time the child remains in the center after 5:15.   If a child is not picked up by 5:45 p.m., the center will call the emergency contacts from the application. If no one can be reached by 6:30 p.m., the Department of Child and Family is contacted to take responsibility of the child as required by state regulations. Your child will be terminated from childcare if you’re consistently late for pick up.
2. A Late payment fee of $25 will be applied to any payment that is not made by the close of business on the Friday before the week of services.   The Children’s College reserves the right to add a $25 fee every Friday until the account is up to date.  
3. This center will be closed for the following holidays or the day the holiday is observed:  New Year’s, Martin Luther King Day, President’s Day, Patriot’s Day, Memorial Day,  4th of July, Labor Day, Columbus Day, Thanksgiving Day, the day after Thanksgiving, and Christmas. In addition, we are closed for 2 weeks in August and during Winter break.
4. Each child must have a change of clothing that is left in the center to be used as a change of clothes or for emergencies. All clothing must be marked. The center is not responsible for lost clothing. Children should wear clothing suitable for in-door and outdoor activities and play, arts and crafts as well as snack time. 
5. Parent is expected to bring in a crib sheet, small blanket and pillowcase weekly to cover the resting mat.  It is the responsibility of the parent to wash and return it weekly. Please see that it’s labeled with permanent marker. 
6. Children may not bring toys to the center except for Show and Tell Day.
7. Upon arrival parents MUST bring their child into the building, sign in and see that the child is under supervision of a teacher before leaving the premises.  Upon departure parents MUST sign child out and speak to the teacher on duty before taking child.
8. Children who become ill may not remain at the center. The parents will be called to pick up the child. Children absent from the center with a contagious disease will not be readmitted without a signed statement from a physician indicating that the child is no longer contagious. Please refer to our Health Care policy for further clarification.
9. Routine visits to a doctor, clinic, and dentist are the responsibility of the parent. A child will not be permitted in the center if current annual physical and up-dated immunizations are not on file. This is an Early Education and Care regulation
10. Children will be permitted to play outside in the play yard daily, except in inclement weather. If you do not want your child to participate in outdoor activities, please bring a doctor note to the Program Director stating reason why, and length of time.
11. Parents must cooperate with the center in carrying out all government laws, rules, and regulations affecting the operation of The Children’s College. 
12. Although we request your cooperation in not disrupting our programs, parents are permitted access to all parts of this Center while their child is present.
13. Parent will abide by the Behavior Management Plan, and Suspension/Termination Policy.
14. This agreement may be changed at any time by The Children’s College to comply with government regulations or for any other reason.
15. Your child is accepted on a trial basis for six weeks.  If the staff does not feel a child is                benefiting from the experience, tuition paid beyond this point will be refunded.

Reviewed by:  
Center Director ____________________ Parent/Guardian ________________________

Date ______________________